Location tracking

Know where your field team is, without ringing anyone.

Live locations for the staff you choose, only while they are clocked in. Time away from work is reviewed by you before it ever touches pay.

Paylap HRMS app screen: live locations
Paylap HRMS app screen: employee work locations

Live map

Who is at work, who is away, and whose phone has gone quiet. Updates every minute.

Time-away review

Review and excuse time away before payroll. Nothing is deducted until you have looked at it.

Consent first

Staff are enrolled one at a time. They can see their own map and what their phone has sent.

Screen by screen

How it looks in the app

Live locations

A live map of your tracked staff.

Green is at work, red is away from the work location, grey means no recent signal or clocked out.

  • Full-screen map
  • Updates every minute
  • Tap a person for their details
Paylap HRMS app screen: live locations
One menu

Everything about tracking in one place.

Open the live map, availability by date, the time-away review queue, tracking health and settings.

  • Availability: who stayed and who was away, by date
  • Tracking health: who has consented, whose phone is quiet
  • Time-away review before payroll
Paylap HRMS app screen: tracking
Your rules

Record only, or deduct later.

Turning tracking on makes it available. It tracks nobody by itself: you choose who, one employee at a time.

  • Default range, minimum 50 m (GPS is accurate to about 30 to 50 m)
  • How often to check, between 30 and 3600 seconds
  • Deduct pay for time outside, off by default
Paylap HRMS app screen: tracking settings
What staff see

Nothing is hidden from them.

Staff see the places they count as present, their own map, and what their phone has sent. Detailed location points are deleted after 90 days.

  • Location only while clocked in
  • Stops a few hours after the shift if they forget to clock out
  • Readings deleted after 90 days
Paylap HRMS app screen: employee work locations
On the web

Live positions, time away and deductions.

Review time away on a big screen before you run payroll, with a time-away report for the month.

  • Time-away report
  • Tracking health at a glance
  • Settings in one place
paylaphrms.com/owner
Paylap HRMS web dashboard: tracking
Questions

About location tracking

Anything else? WhatsApp us on +91 82288 22825.

Is location tracked after work?
No. Location is sent every few minutes only while the employee is clocked in, and stops a few hours after the shift ends if they forget to clock out.
Does it track everyone in the company?
No. Turning it on only makes tracking available. You enrol staff one at a time, on the Tracking step of their profile.
Will pay be cut automatically?
Only if you switch on "Deduct pay for time outside". We recommend leaving it off for the first month so you can tune the ranges first.
How long is location data kept?
Detailed location points are deleted after 90 days.
Works with

Related features

Get started today

Know where your field team is, without ringing anyone.

Staff are enrolled one at a time. They can see their own map and what their phone has sent.

QR code for Paylap HRMS on the App StoreiPhoneScan to download
QR code for Paylap HRMS on Google PlayAndroidScan to download
Cover of the Paylap HRMS product brochure
The product brochure 40 pages. Every screen, explained. Download PDF
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